Office Manager & Administrative Assistant
We are Ataccama, and we are on a mission to empower organizations to maximize the transformative potential of data and AI. Our product enables both technical and less technical ‘data people’ across their organizations to create high-quality, governed, safe, and reusable data products. It’s what made us a Leader in the Gartner Magic Quadrant® for Data Quality Solutions™, and what inspired Bain Capital Tech Opportunities to invest in our future growth.
Our vision is to be the leading AI-powered cloud data management company, and to do that, we’re making Ataccama a great place to work and grow. Our people are located across the globe. They succeed by collaborating as a team and thrive in our company culture defined by our core values:
Aim High
Customer Focused
ONE Team
Candid and Caring
Challenging Fun
We are open to a hybrid working setup. #LI-hybrid
Our Toronto team of approx. 60 people is looking for a passionate and detail-oriented professional to help keep our operations running smoothly. Reporting to the Executive Assistant to the CEO, as our new Office Manager and Administrative Assistant, you will handle essential administration duties and collaborate cross-functionally with all of our internal teams.
Office Manager responsibilities
- Oversee guest experience, sort mail, answer direct phone calls and handle shipping and receiving.
- Manage our Toronto office space and ensure office operations are running smoothly (communication with building management and cleaning company, ordering office supplies and refreshments, office contract records - physical and electronic document storage, access cards for employees, guests, etc.).
- Ensure excellent workplace experience, and be the soul of the office.
- In cooperation with our global office management and employer branding teams, help organize internal events for employees.
Administrative Assistant responsibilities
- Responsible for supporting the Executive Assistant and leadership team with agenda, calendar and business travel arrangements.
- Oversee office administrative processes, review, evaluate and improve processes where needed.
- Arrange travel, including flights and hotel bookings, visas and car rentals via an online travel management tool for both individual travels and group travel to company events.
- Administrate travel tools, support people working with them and communicate with the provider.
- Be an active member of our Health and safety committee and administer related policies and procedures.
- Support our team members in the Toronto office.
- Assist other senior leaders and help coordinate their travels and expense reports when needed.
Is this You?
- A proven experience in a similar role (Administrative Assistant, Executive Assistant or similar) in a fast-paced, global company.
- Strong project management and organizational skills, able to manage multiple activities and priorities.
- You know your way around Google Suite and MS Office (calendar, spreadsheets, formatting, etc.).
- You don't need someone to give you specific tasks and assignments, and you like to take initiative and find the right solution.
- Flexible and self-driven for success.
- You know how to see the bigger picture and think outside the box.
- You are happy working independently or in a team.
- You have worked with some professional communication technologies. We mainly use Slack, Zoom, and Gmail.
- Excellent relationship building and interpersonal skills.
- Strong business professionalism, ethics and a good sense of creativity.
- You are empathetic and have the ability to identify and understand business needs.
- You enjoy working with people face to face and are ready to be in the office as often as needed to make sure you truly own it.
Work equipment
- Company laptop
- Company mobile phone
Perks & Benefits
- Long-Term Incentive Program
- "Bring Your Friend" referral program
- 5 sick days, 2 personal days for each calendar year in addition to your vacation days
- Flexible working hours & hybrid work setup
- Annual package for mental health support
- Corporate discounts on travel, fitness, attractions, and shopping
- Health, vision, and dental benefits
- Conference tickets to the best industry events of the year
- Online courses & company access to Udemy to hone your skills
- Kitchen stocked with fresh fruit and juice, teas, and the best coffee
While we highly value cooperation with all our business partners, we don’t accept unsolicited resumes from any sources other than directly from a candidate. We reserve the right not to pay any fee for sending an unsolicited offer containing the details or resume of a job candidate, even if the relevant candidate is employed by our company.
Go to open positions We offer equal opportunities
Ataccama is proud to be an Equal Opportunity Employer. We know diversity fuels knowledge exchange, fosters innovation, and empowers us to grow and be better as a company and as humans. We seek to recruit, develop, and retain the most talented people from a diverse candidate pool.
We are committed to fair and accessible employment practices. If you are contacted for a job opportunity, please let us know how we can best meet your needs and advise us of any accommodations required to ensure fair and equitable access throughout the recruitment and selection process.
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