Back-Office Specialist

Bratislava, Slovakia

I´m a smooth operator.

Perks & Benefits
- Flexible working hours and unlimited home office
- 5 weeks of vacation, 2 sick days, an additional personal day for each year you’re in the company
- Personal & professional development, education (online language and other courses, conference tickets, a well-stocked office library)
- Experienced team to support your professional growth
- “Unlimited playground” (Room to adjust and expand your role, or switch teams based on your individual skills and interests).
- Lucrative employee referral program
- Modern hardware/equipment (laptop, mobile phone, headphones, office chair, desk, monitor for your home office)
- Annual package of counseling sessions to support your mental health & well-being
- Multisport card & meal vouchers
- Employee appreciation gifts throughout the year
- Relaxed work environment

We are Ataccama, a growing, market-leading software company with enterprise clients around the globe. We’ve expanded from a team of 20 to more than 350 worldwide—and we’re not stopping anytime soon! 

Would you love to have a job where no two days are the same? Always ready to step in (and step up) where needed? We’re looking for a Back-Office Specialist to join our recently formed and small (for now) Bratislava team and be a key player in our continued growth—and so much more. 

Grow with us as a key member of our daily operations and overall success from recruiting, HR, and Back Office admin to travel and event planning.

Your challenge

  • Handle our office operations (take care of our colleague’s requests and needs, welcome visitors, answer phone calls, cash box, incoming and outgoing mail, couriers, etc.).
  • Manage our office space (cooperate with Front-Office & Facility Manager, communicate with building management and the cleaning company, order office supplies and refreshments, handle Occupational Safety and Health and Fire Protection administration, etc.).
  • Oversee employee benefits (Multisport cards, Flexipasses, meal vouchers, language courses, other training, etc.). 
  • Arrange company SIM cards (order new SIM cards, handle contracts, and check invoices). 
  • Manage company contracts for our Slovak branch (physical and electronic document storage). 
  • Help organize business trips (tickets, hotels, etc.) especially to Prague. 
  • Cooperate with the marketing team on internal and external events (help with organization and implementation, delivering company gifts, etc.).
  • Oversee the full recruitment life cycle for assigned roles alongside the HR & Recruitment team (including hiring process coordination, scheduling interviews, communication with candidates, and presenting job offers). 
  • Manage the full employment life cycle in cooperation with the (Adastra SK) HR team (employment contracts, medical checks, onboarding - first day organization, HR introduction, changes, amendments, attendance, payroll, offboarding). 

Is this you?

  • You have proven experience in a similar role (Back-Office Assistant and/or HR/Recruitment administrator). You’re enthusiastic about learning and eager to expand your HR knowledge.
  • You are empathetic and able to identify and understand the needs of both your colleagues and the business.
  • You have strong project management and organizational abilities. You can manage and stay on top of multiple activities and priorities.
  • You don’t need to be micromanaged. You like to take initiative and find the right solution.
  • You are flexible and driven to succeed.
  • You’re happy to work both independently and in a team.
  • You are an excellent communicator, with strong interpersonal and relationship-building skills.
  • You are a fluent Slovak speaker but you also enjoy communicating in English. You're fully able to take calls or exchange emails with our colleagues from all over the world. 
  • You know your way around MS Office and Google Drive (spreadsheets, formatting, etc.).
  • You’re not afraid to jump in the car and take care of business if needed (you have a group B driver’s license). 
  • You’ve worked with some ATS (applicant tracking system) and/or HR admin systems.
  • You’ve worked with some professional communication technologies. We mainly use Slack, Zoom, and Gmail. 
  • You are ready to work full-time.

What else would we appreciate?

  • Pleasant, professional approach.
  • Positive and proactive attitude.
  • Excellent communication skills. 
  • Awesome organizational skills.
  • Willingness to learn new things.

Perks & Benefits

  • Flexible working hours and unlimited home office
  • 5 weeks of vacation, 2 sick days, an additional personal day for each year you’re in the company
  • Personal & professional development, education (online language and other courses, conference tickets, a well-stocked office library)
  • Experienced team to support your professional growth
  • “Unlimited playground” (Room to adjust and expand your role, or switch teams based on your individual skills and interests).
  • Lucrative employee referral program
  • Modern hardware/equipment (laptop, mobile phone, headphones, office chair, desk, monitor for your home office)
  • Annual package of counseling sessions to support your mental health & well-being
  • Multisport card & meal vouchers
  • Employee appreciation gifts throughout the year
  • Relaxed work environment